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FAQs about Office 365

FAQs about Office 365

You are allowed, but not required, to add your district email to a personal phone. (*See notes below.)  These directions, while focused on iPhone use, also represent basic connection instructions for many mobile phones.

  1. Tap Settings > Mail, Contacts, Calendars > Add account.

  2. In the Add Account page, tap Exchange.

    Select the type of account you want to add
  3. Enter your full email address (username@stmaryk12.net) and your district password. (The Description field is optional). Tap Next.

  4. In the Server field of the next screen, enter outlook.office365.com. Tap Next
  5. By default, Mail, Contacts, Calendars, Reminders, and Notes are synchronized. Tap Save.

  6. After your iPhone connects to the Exchange Server, you will be asked to enter and confirm a four-digit security code. This code must be entered each time you use your phone. This security feature is a requirement because it discourages others who might try to use a lost or stolen phone from viewing confidential St. Mary Parish email. If you do not set up a passcode, you will not be able to view this account on your device. 

    Outlook will then synchronize Mail, Contacts, and Calendars with your user account. Please be patient while this process is completed.

*Note: Be aware that if a personal device is called into evidence in a case related to workplace wrongdoing, law enforcement may gain access to every account installed on the device. 

*Disclaimer: These directions are provided for your assistance only. The St. Mary Parish Technology Department is not equipped to troubleshoot problems on your iPhone or other mobile phone. If you are unable to follow these directions, please contact your mobile phone provider’s Technical Support team. As always, it is recommended that you backup your phone data before any upgrades or major changes are made to your phone. The St. Mary Parish Technology Department assumes no responsibility for loss of data or damage to your phone.

Recent changes were made to the Global Address List, and your Address Book may need to be updated. 

1. First, update your Address Book:

   -In Outlook, find the "Send/Receive" tab.

   -From the Send/Receive Groups dropdown menu, select "Download Address Book." 

   -Click OK.

2. To make the Globabl Address List your default address book, which means Outlook will look at this list first when you search for district personnel:

   -On the Home ribbon of Outlook, under the Find section, you will see a button for Address Book. Click that button to open your Address Book.

   -On the top menu bar, click Tools and select Options to open the Addressing dialog box.

   -For "When sending e-mail, check address lists in this order," make sure "Start with Global Address List" is selected. 

   -For "When opening the address book, show this address list first", select Global Address List from the dropdown menu.

   -Click Ok.

You have now changed your default address book.  When you search for district personnel using the To: or Check Names options, the Global Address List will be the first place Outlook searches.  However, you are always free to search other address books (like Student list or Contacts) by using the Address Book dropdown menus. 

A recent update to the Office Suite removed many of the templates in Word and PowerPoint that we are accustomed to using, leaving only 9 basic ones.  To get these templates back in your applications, 

1.    Open Microsoft Word (or Microsoft PowerPoint).

2.    Select File.

3.    Select Options.

4.    Select Trust Center.

5.    Click Trust Center Settings.

6.    Select Privacy Options.

7.     Uncheck “Allow Office to connect to the Internet” and click OK. Click OK

8.     Close Microsoft Word and any other Microsoft programs.

9.     Reopen Word

10.    Under Design, open the Themes dropdown and click “Enable Content Updates fromOffice.com.”  A window will open asking if you want to allow Office to connect to the Internet.  Click OK.

11.    Then close all Microsoft Programs (including Word) again.

12.   Reopen Word one final time, Click on the Design tab, and then go under themes. All the design themes should now be present.

If they are NOT present, close Word, signin to Office 365, and then open Word again. Magic.

 A distribution list is simply a list of people to whom you'd like to send email without having to type in every address. There are actually several ways to do this.  Here are two:

In EXCEL:

o    Create a spreadsheet with names and email address. You can also include phone numbers and other fields if desired.

o   When you are ready to send an email to all parents, copy and paste the email addresses into the To: box in Outlook. 

o   This is the easiest way, and the advantage is that you also have a database of parents to use for Mail Merge and labels that can be easily sorted.

In OUTLOOK:  

o   Create a Contact for each parent: Home Tab | New  Item | Contact.  (This step can also be done within the Contact Group section by selecting Add Members | New E-Mail Contact.)

o   Create a Distribution List (now known as a Contact Group):  Home | New Item | More Items | Contact Group.  Add members to your contact group using the options on the options bar.