• How do I create a signature for Outlook email?

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    Adding your signature (which included your name, the name of your workplace, and your email address and/or telephone number) is an important part of helping others contact you and answer your questions.

    You can find instructions for creating your signature here

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  • How to I add Office 365 email to my iPhone?

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    You are allowed, but not required, to add your district email to a personal phone. (*See notes below.)  These directions, while focused on iPhone use, also represent basic connection instructions for many mobile phones.

    1. Tap Settings > Mail, Contacts, Calendars > Add account.

    2. In the Add Account page, tap Exchange.

      Select the type of account you want to add
    3. Enter your full email address (username@stmaryk12.net) and your district password. (The Description field is optional). Tap Next.

      Exchange

    4. In the Server field of the next screen, enter outlook.office365.com. Tap Next
    5. By default, Mail, Contacts, Calendars, Reminders, and Notes are synchronized. Tap Save.

    6. After your iPhone connects to the Exchange Server, you will be asked to enter and confirm a four-digit security code. This code must be entered each time you use your phone. This security feature is a requirement because it discourages others who might try to use a lost or stolen phone from viewing confidential St. Mary Parish email. If you do not set up a passcode, you will not be able to view this account on your device. 

      Outlook will then synchronize Mail, Contacts, and Calendars with your user account. Please be patient while this process is completed.

    *Note: Be aware that if a personal device is called into evidence in a case related to workplace wrongdoing, law enforcement may gain access to every account installed on the device. 

    *Disclaimer: These directions are provided for your assistance only. The St. Mary Parish Technology Department is not equipped to troubleshoot problems on your iPhone or other mobile phone. If you are unable to follow these directions, please contact your mobile phone provider’s Technical Support team. As always, it is recommended that you backup your phone data before any upgrades or major changes are made to your phone. The St. Mary Parish Technology Department assumes no responsibility for loss of data or damage to your phone.

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  • Why can't I find other users in my Outlook Address Book?

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    Recent changes were made to the Global Address List, and your Address Book may need to be updated. 

    1. First, update your Address Book:

       -In Outlook, find the "Send/Receive" tab.

       -From the Send/Receive Groups dropdown menu, select "Download Address Book." 

       -Click OK.

    2. To make the Globabl Address List your default address book, which means Outlook will look at this list first when you search for district personnel:

       -On the Home ribbon of Outlook, under the Find section, you will see a button for Address Book. Click that button to open your Address Book.

       -On the top menu bar, click Tools and select Options to open the Addressing dialog box.

       -For "When sending e-mail, check address lists in this order," make sure "Start with Global Address List" is selected. 

       -For "When opening the address book, show this address list first", select Global Address List from the dropdown menu.

       -Click Ok.

    You have now changed your default address book.  When you search for district personnel using the To: or Check Names options, the Global Address List will be the first place Outlook searches.  However, you are always free to search other address books (like Student list or Contacts) by using the Address Book dropdown menus. 

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  • What's the difference between Office 365 and Office 2013/2016?

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    Office 365 is an online version of the Microsoft Office Suite.  It contains apps including Mail and Calendar, which will link to your Outlook Inbox and Calendar.  It also contains mini-versions of Office applications:  Word Online, Excel Online, PowerPoint Online, and OneNote Online.  Office 365 is intended for use on computers that do not have the Microsoft Office Suite installed.  Office 365 allows users to update files and answer email from any device since nothing needs to be downloaded and installed, but the apps inclueded are scaled-down versions that do not offer all features available in Office 2013.

    Office 2013 and Office 2016 are the stand-alone versions that we are accustomed to using. The suite of products (including Outlook, Word, Excel, PowerPoint, and OneNote) must be download and installed before use.  After installation and authentication, the products in Office 2013/2016 can be used even without an Internet connection. Files created when a computer is offline will be saved to the device's hard drive for synching with OneDrive when an Internet connection is available. 

     

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  • How can I create a personal email distribution list in Office 2013 or 2016?

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     A distribution list is simply a list of people to whom you'd like to send email without having to type in every address. There are actually several ways to do this.  Here are two:

    In EXCEL:

    o    Create a spreadsheet with names and email address. You can also include phone numbers and other fields if desired.

    o   When you are ready to send an email to all parents, copy and paste the email addresses into the To: box in Outlook. 

    o   This is the easiest way, and the advantage is that you also have a database of parents to use for Mail Merge and labels that can be easily sorted.

    In OUTLOOK:  

    o   Create a Contact for each parent: Home Tab | New  Item | Contact.  (This step can also be done within the Contact Group section by selecting Add Members | New E-Mail Contact.)

    o   Create a Distribution List (now known as a Contact Group):  Home | New Item | More Items | Contact Group.  Add members to your contact group using the options on the options bar.

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  • How do I download Office 2016 for my personal computers at home?

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    Step 1:  Turn on your personal computer at home, and open a web browser (Internet Explorer, Chrome, etc.). Login to the Office 365 portal with your district email address and password.  (If asked, remember that you are accessing a business account, not a personal one.)

    Step 2: Find the Settings icon (it's a cog image near the question mark) on the right side of the menu bar. Click it to open the Office 365 Settings options. 

    Step 3: Locate and click Software and then Office

    Step 4: The "Manage Installs" section shows the names of computers on which Office 2016 has already been installed as part of your account.  (If this is your first time, no computers will be listed there.)  Scroll down and click the "Install" button.  Save the executable file (.exe) and follow the directions to complete the installation.

     

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  • How do I restore Microsoft Office templates that are now missing?

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    A recent update to the Office Suite removed many of the templates in Word and PowerPoint that we are accustomed to using, leaving only 9 basic ones.  To get these templates back in your applications, 

    1.    Open Microsoft Word (or Microsoft PowerPoint).

    2.    Select File.

    3.    Select Options.

    4.    Select Trust Center.

    5.    Click Trust Center Settings.

    6.    Select Privacy Options.

    7.     Uncheck “Allow Office to connect to the Internet” and click OK. Click OK

    8.     Close Microsoft Word and any other Microsoft programs.

    9.     Reopen Word

    10.    Under Design, open the Themes dropdown and click “Enable Content Updates fromOffice.com.”  A window will open asking if you want to allow Office to connect to the Internet.  Click OK.

    11.    Then close all Microsoft Programs (including Word) again.

    12.   Reopen Word one final time, Click on the Design tab, and then go under themes. All the design themes should now be present.

    If they are NOT present, close Word, signin to Office 365, and then open Word again. Magic.

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