The St. Mary Parish School Board recognizes the value of attending regional and national educational meetings in order to become exposed to new ideas and developments in various areas of public school education. Therefore, the Superintendent or his/her designee may grant professional leave to an employee wishing to attend any educationally related conference, meeting, or convention, if such attendance is considered to be in the best interests of the school district. The Board may pay all or any part of expenses of any personnel whom it may direct to represent it at any such professional or educational meeting or in visitation to another school system. In all such cases, prior approval for said expenses must be given by the Superintendent or his/her designee.

    Application and notification to attend a conference or similar educational meeting shall be made in writing and approved as far in advance of the meeting as possible. The written request shall include dates, subjects to be covered, and sponsoring agency.

    Employees who request and receive written approval from or are directed by their supervisors to be absent from work assignment to attend a meeting, workshop, or other work related activity, shall indicate excused absence on their time­keeping form.

    The Superintendent shall be responsible for reviewing budgetary allotments with the Assistant Superintendent in charge of curriculum, and accept or reject submission at budget time. Each department  head  shall  then  be  responsible  for  operating  within  strict   budgetary  limits. Professional leave expenses shall be  charged  to  the  individual  staff  travel  budget. Supervisors shall be responsible for determining which educational conferences are most beneficial to the school system. All requests must be submitted to the employees' immediate supervisor who shall recommend approval to the Assistant Superintendent, or reject the request. Immediate supervisors (if not the principal) must confer with the building principal to assure that the request does not interfere with the operation of the school program, and the principal must concur with the recommendation.

    An estimated travel report, and final travel/expense report following the conference are to be submitted to the Assistant Superintendent in charge of curriculum on a monthly basis. Twice a year, the Assistant Superintendent shall submit a report to the Superintendent.


    Leave with pay shall be granted any school system employee who is an elected member of the Board of Trustees of the Teachers’ Retirement System of Louisiana or the Louisiana School Employees Retirement System, an elected or appointed member of the Louisiana Board of Elementary and Secondary Education (BESE), or an appointed member of any task force, commission, or other advisory body established by BESE so that such employee may attend meetings of the entity and any committees thereof on which the employee serves.

    The School Board shall require any employees who may serve on the public entities outlined above to provide notice to the Board of the dates and times of all meetings of the entity and any committees thereof that are scheduled to occur on a regular basis and reasonable notice to the Board of any special or otherwise unscheduled meetings.

    Any employee serving on such an entity shall apply in writing for such leave in a timely manner, but in no case less than twenty­four (24) hours prior to the date of the meeting, except in an emergency. The employee shall also be required to submit proper documentation  that  the  leave  granted  was  used  for  the  purposes  for  which requested. Improper use of said leave may result in reimbursement to the Board of any compensation paid the employee for the leave days taken, and may lead to discipline of the employee up to and including termination.


    Revised: December, 1989

    Revised: September, 2006

    Approved: November 9, 2006



    Ref:     La. Rev. Stat. Ann. §17:81 Board minutes, 11­9­06


    St. Mary Parish School Board